FeeFlow replaces the receipt book and the dues notebook. The office records every fee and payment, parents see what is pending, and receipts and reminders go out on WhatsApp.
Received from
Ananya Krishnan
for Monthly fee – Oct 2026
FeeFlow has two sides in one web app: one for the office and one for students and parents. Pick who you are to see what matters to you.
This is the normal month for an institute, from setting up a class to handing over a receipt.
A batch is a class, course or belt group. Give it a fee, a cycle (monthly, quarterly, yearly or one-time), an admission fee, timing and a teacher.
Each student gets an ID such as SR0001 and a login PIN. Send both to the parent on WhatsApp with one tap.
One tap creates the fee for every active student. Tapping it again never creates duplicates. Add extra charges such as exam or uniform fees whenever needed.
The Dues screen lists who owes what. Tap Remind and WhatsApp opens with the message written. A note shows when each family was last reminded.
Record cash, UPI, card, bank transfer or cheque at the office. Parents can also pay by UPI from their phone and send the reference for the office to confirm.
FeeFlow numbers the receipt and writes the amount in words. Send it on WhatsApp, share a link, or print or save it as a PDF.
FeeFlow does not hold or move money. The payment goes straight from the parent’s UPI app to the institute’s own account, and a person at the office checks it arrived.
The Pay button opens GPay, PhonePe, Paytm or any UPI app with the amount filled in.
The UTR is the reference number from the payment app, usually 12 digits.
The payment appears on the Home screen. Until it is checked, the parent sees:
CheckingOnly payments the office has confirmed become receipts and count as collected. The same UTR can’t be submitted twice while it is pending or confirmed.
Ananya owes two fees. Change the amount received and watch how FeeFlow divides the money. This demo follows the same rules as the app. All names and amounts are examples.
| Fee (oldest first) | Was due | This payment | Still due | Status |
|---|
Select a screen to preview it on the phone. Previews use sample data from a made-up academy.
Each person logs in with their own account. Their role decides what they can do. Students and parents use the separate student side and can only see their own records.
Institutes can start with the free way and never need anything else.
Tapping a button opens WhatsApp on the staff member’s phone with the message written. They review it and press send. Good for small institutes, but it takes one tap per family.
The institute connects a WhatsApp Business account from Meta. A Send all button then messages everyone on the list without opening WhatsApp. It needs a Meta-approved message template, and any Meta charges are separate from FeeFlow. Staff still start each send, because nothing goes out on a schedule.
Admins can reword each one in Settings. These are the standard versions, filled with sample details.
Reminders and receipts sent from the app are listed under Alerts, with who sent them and whether automatic sending failed. For button messages, the log shows WhatsApp was opened, because the app can’t see whether send was pressed.
These explain most of the questions people ask about balances.
Fee records include children’s names and family phone numbers, so access is limited by login and role.
They are stored in scrambled form, so staff can’t read them. A forgotten PIN is replaced with a new one by the office.
Staff only see their own institute. Only the owner can switch between institutes.
A login shows one student. Parents can switch to a sibling only if a phone number on the two records matches.
Each link carries a private key and opens one receipt. Anyone who has the link can view it, so share it the way you would share a paper receipt.
Admins can turn off a staff login at once. A student marked as left can no longer log in.
A login lasts up to 30 days on a device. On shared devices, use Log out when finished.
Knowing this up front avoids surprises.
There is nothing to download from an app store. FeeFlow runs in the browser, and on Android or iPhone, “Add to Home screen” makes it open like an app.
Want FeeFlow for your institute, or have a question? Call or message directly.